Product file - Details tab

How do you access the Product file? From any main screen, press & & ; or when dispensing, use . The Find Product screen appears. Enter the first few letters of the product you want to find, and press <Enter> . The Product Details screen appears.

 

The Details tab shows you the status of stock on the left, and the ordering summary on the right.

You can enter your current stock level (see Adjust Stock note below), allocate or change the four-digit short code, reset the amount owed, and finally flag the item to be listed in your Personal file. This tab also shows you the last dispensed date of that item as well as information concerning broken bulk.

Expensive item  

Any item pack price marked by the coins icon is deemed to be an expensive item, with a pack value in excess of your threshold.

 

Note: Expensive item notification has to be activated before you can benefit from the feature.

 

Adjust Stock

When entering stock levels, you can enter the quantity as Number of Packs to make the counting of stock easier. E.g., Femodene tablets are in packs of 63.

To enter six packs, you can enter 6P, which Pharmacy Manager will then convert to 378 in stock. If there are six full packs plus a strip of 21, enter this as 6P21, which would convert to 399.

It is also possible to adjust the current stock level. To increase the stock enter a '' sign before the adjustment (e.g. 10 to increase the current level by 10) or use a '' sign to reduce the stock (e.g. 10 to reduce the current level by 10).

 

Give reason for adjusting stock If Qualified Stock Adjustments is checked in Menu > Tools > Pharmacy Details > Ordering like this: then it means that you have to qualify your stock adjustments. Therefore, when you amend the quantity in stock, the system will prompt you for a reason code. The system records this in Events. See Qualified Stock Adjustments    Find Stock Adjustment Reasons

 

Order Set

The Order Set shows which supplier the product is assigned to for ordering.

Default item

This shows which manufacturer's item will be selected when dispensing and ordering.

Product reminder setup

You can use Reminders for stock messages such as "more stock in left hand drawer", or to remind staff of stock usage "Give Evohaler from now on".

Therefore attach a Product Reminder to the product; you can choose whether the reminder is printed on a label, or displayed on screen.

• To set this up, go into: Menu - Tools - User details - Dispensary tab

• Select Display Message or Print Label, or None, as required.